Financial journal

The HISTORY accounts show expenditures individually which are desirable to remember. No check number is shown but the date of the expenditure (at least the month) is shown in the entry. As far as having a record of the expenditure, it is possible that a check was written for VISA or MC who paid for it. Consequently, keep all MC receipts (don't use VISA for any receipts items) wherever information about the asset is kept. If check was used, it will be in the stack of old checks. If cash was used, keep the recipt.

(Note: in order to tell what was paid for by check (at least indirectly via MC), any HISTORY items paid for by CASH should show an individual deduction from the CASH ACCT)

The CASH account shows check number, and date for all lumped expenditures, ie, those that may be forgotten. The check number is shown in this case to know exactly which checks were lumped together.

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REIMBURSEMENTS

The CHK REIMB ACCT and CASH REIMB ACCT are used to simply pair up expenditures and repayments for items not for myself, if both exp & reimb did not both happen before the bookeeping point.

For example, if I write a check for equipment to be reimbursed, my check will probably clear before I get reimbursed. Consequently, since the entry in the check register must "move on", it goes to the CHK REIMB ACCT where it waits to be paired up. Furthermore, if I paid by Am Exp, I may get reimbursed before my check paying for it clears, so the reimbursement will await the expenditure in the CRA. SAME goes for the CASH REIMB ACCT. Remember though that expenditures go to CHK register, or CASH register before they go to their REIMB ACCT which happens only at the bookeeping point.

Also, for a check expenditure to be paired before the bookeeping point, the bank must show the deposit covering it in its monthly statement. Otherwise, off to the CHK REIMB ACCT.

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the reimbursement accounts have a form; for example

[columns]

SPENT || REIMBURSED

[--$5.00 paper --] || [--$5.00--]

$25.00 disks || --

--- || $275.00 trips

Like the check and cash register accounts, this one is boiled down at each bookeeping period. The net difference of the CHK REIMB account, say $250 in the example above, is used to add to the [Σ?] INCOME - [Σ?] HISTORY - [Σ?] CASH total and this should equal the banks statement.

The CASH REIMB account, like the CASH Register, does not affect the checking amount. They are only memory tools.

Note: ALWAYS: if a CASH ACCT reimbursement is paid with a check cash the check. If a check is reimbursed with cash, deposit the Cash to checking.