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exercise full power and authority for the accomplishment of the business of The University of North Carolina except at a regular meeting when the Board exercises the power to remove one of its own members, at which said meeting at least twenty members of the Board must be present, (cf. G.S. 116-8, G.S. 116-6)
A majority of the voting members of any Committee of the Board of Trustees shall constitute a quorum.
SECTION 2-7. NOTICE OF MEETINGS
(a) Board of Trustees.
Upon request of the Chairman, the Secretary shall mail to each member of the Board of Trustees, a notice of time and place of meetings as follows:
(1) Regular Meetings--a notice of not less than 10 days.
(2) Special Meetings--a notice of not less than 5 days, except in emergency situations, in the discretion of the Chairman, a notice of three days may be given to each member by telegram or telephone.
(b) Executive Committee.
Upon request of the Chairman, the Secretary shall mail to each member of the Executive Committee a notice of the time and place of meetings as follows:
(1) A notice of 5 days except in emergency situations, in the discretion of the Chairman, a notice of 3 days by telegram or telephone may be given.
SECTION 2-8. ORDER OF BUSINESS
The order of business for all meetings of the Board of Trustees shall be as follows:
(a) Roll Call.
(b) Correction and approval of all minutes of regular, special and Executive Committee meetings not already approved by the Board at the preceding regular meeting.
(c) Reports and recommendations of:
The President of The University of North Carolina, who may call upon the Chancellors and other officers of the University for reports.
(d) Reports of Standing Committees.
(e) Reports of Special Committees.
(f) Unfinished Business.
(g) New Business.
SECTION 2-9. RULES OF ORDER
Except as changed by specific rules and regulations enacted by the Board of Trustees of The University of North Carolina, Roberts Rules of Order Revised (1943) shall constitute the rules of parliamentary procedure applicable to all meetings of the Board of Trustees and its several committees.
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SECTION 2-10. POWERS OF THE BOARD OF TRUSTEES
(a) The Board of Trustees shall exercise the corporate powers prescribed by law.
(b) The Trustees shall have the power to make such rules and regulations for the management of The University of North Carolina as they may deem necessary and expedient, not inconsistent with the Constitution and laws of the State. (G.S. 116-10)
(c) The Trustees shall have the power of appointing a President. The Trustees shall have the power to appoint, on the recommendation of the President, such officers, faculty members and tutors of The University of North Carolina as to them shall appear necessary and proper, whom they may remove for misbehavior, inability or neglect of duty. (cf. G.S. 116-12)
(d) The Trustees shall have the power to approve or disapprove the awarding of honorary degrees by The University of North Carolina or any of its component institutions, (cf. G.S. 116-16)
(e) The Trustees shall have the power to make such rules and regulations and adopt such ordinances governing the use of the streets, drives and parking areas of the campuses of the institutions comprising The University of North Carolina as are not inconsistent with the provision of chapter 20, General Statutes of North Carolina, (cf. G.s. 116-44.1 /b/
(f) The Trustees shall have the power to appoint from their own number an Executive Committee which shall be clothed with such powers as the Trustees may confer. (G.S. 116-11)
(g) The Trustees shall have the power to appoint from time to time one or more Fiscal Agents and shall enter into such contracts with said Fiscal Agent or Agents as may be necessary.
SECTION 2-11. STANDING COMMITTEES OF THE BOARD OF TRUSTEES
The titles, membership, terms of office and duties of the standing committees of the Board of Trustees shall be as set out in this section. Regular elections to all standing committees shall be made at the commencement meeting of the Board, and terms shall begin immediately upon election, except in 1962 when elections to committees shall take place at a special meeting in the fall and terms shall date from the Commencement meeting of 1962. Beginning in 1962, elections to all standing committees, except the Executive Committee, shall be for terms of four years. However, persons previously elected to committees for longer terms shall serve until the end of the terms for which they were elected. Elections to fill vacancies for unexpired terms on any committee may be held at any regular meeting of the Board provided proper notice has been given in accordance with Section 2-4 (b). The principle of rotation is applied in election of committees, and it is understood that a proportionate number of the committee shall serve for shorter terms until the rotation is established. Standing committees, except the Executive Committee, shall see to their own organization by electing a chairman from their members at the first meeting in each year following elections.
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Each standing committee shall make a written report to the Board at least once annually giving a review of the activities and accomplishments of the committee during the preceding year, except that the Executive Committee shall not make formal annual reports and the Visiting Committee shall make a formal report once in every two years. Committee reports shall be made according to a schedule prepared by the Secretary of the Board except where the reporting date of a committee is expressly stated in the Administrative Code. All reports shall be filed with the Secretary at least fifteen days prior to the meeting at which the report is to be presented.
(a) THE EXECUTIVE COMMITTEE
The Executive Committee shall consist of twelve members who shall be members of the Board and who shall be elected by the Board for terms of six years.
The Governor shall be ex-officio Chairman of the Executive Committee, and the Secretary of the Board shall be ex-officio Secretary of the Executive Committee, both of whom shall serve in addition to the twelve elected members of the Executive Committee, but the Secretary shall not have the right to vote unless the Secretary is an elected member of the Executive Committee and not merely acting as Secretary in an ex-officio capacity. The Governor shall have the right to vote only in case of a tie vote by regular members.
MEETINGS
The Executive Committee shall hold at least six regularly scheduled meetings each calendar year on the second Monday in September, November, January, March May, and July. Special meetings may be held at the discretion of the Chairman or upon request of three members of the Committee.
POWERS
The Executive Committee shall have full power to act for the Board of Trustees except that it shall not have power to alter or revoke any order, resolution or vote of a regular or special meeting of the Board of Trustees, and it shall not have power to elect a President, Vice President for Graduate Studies and Research, Business Officer and Treasurer, Chancellor, or Business Manager for The University of North Carolina or any of its component institutions.
The Executive Committee shall report, in writing, all of its actions to the Board of Trustees.
The Executive Committee shall review the proposed budgets of the institutions comprising The University of North Carolina before they are submitted to the Budget Commission of North Carolina.
The Executive Committee shall approve or disapprove all appointments to the faculties and staffs of the institutions comprising The University of North Carolina which are proposed by the President, and which are for a term of more than one year.
(b) THE FINANCE COMMITTEE
The Finance Committee shall consist of seven trustees who shall serve for a period of four years.
It shall be the duty of the Finance Committee:
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(1) To direct and supervise the investment of University funds by The University's fiscal agent, and the investment by The University of North Carolina of any funds not in the hands of the fiscal agent;
(2) To attempt to obtain for the use of The University of North Carolina from any and all sources all moneys and property which the laws of North Carolina define to be derelict property or escheats;
(3) To recommend to the Board of Trustees necessary and desirable legislation leading toward the discovery and collection of derelict property and escheats;
(4) To receive, review and make recommendations to the Board concerning the annual report of the Escheats Officer of The University of North Carolina.
The Finance Committee shall request from the State Auditor a copy of his annual audit of the accounts of The University of North Carolina which shall be used for the guidance of the Finance Committee.
NOTE: Items 2, 3, and 4 above describe duties assigned to the Escheats Committee. It is recommended that the Escheats Committee be discontinued and its duties assigned to the Finance Committee.
(c) BUILDING COMMITTEE
The Board shall elect for each of the institutions comprising The University of North Carolina a Building Committee consisting of 5 trustees, who shall serve for a period of four years.
After receiving the recommendations of the Chancellors and the Business Managers of the respective institutions and the President and Business Officer and Treasurer of The University of North Carolina, the duties of the several Building Committees shall, subject to all legal requirements relative to the construction of state owned buildings, be as follows:
(1) Selection of architects or engineers for buildings and improvements requiring such professional services.
(2) Approval of building sites.
(3) Approval of plans and specifications.
(4) Final acceptance of all completed buildings and projects.
(d) VISITING COMMITTEE
The Visiting Committee shall consist of twenty-one trustees who shall be elected by the Board for terms of four years as members of the Committee. At the first elections after the adoption of this Section, onethird of the members shall be elected for two year terms, one-third for four year terms, and one-third for six year terms to the end that the terms of one-third of the membership shall expire each two years. Thereafter, all terms shall be for six years unless an election shall be made to fill an unexpired term. Upon election the Committee shall select from its members a chairman to serve for a period of four years.
The Visiting Committee shall be charged with the duty of visiting either in a body or through duly appointed
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subcommittees, the campuses of the respective institutions of the University once each calendar year and more often if it deems advisable.
The Visiting Committee shall devote special attention to the adequacy of financial support from all sources, the adequacy of buildings and equipment, the needs and welfare of faculty members and students, the instructional program, extension services, alumni affairs, the athletic program, business management and any problems which it deems important to the welfare of each institution.
The Committee or appropriate subcommittees are authorized to interview any administrative officer, faculty member, employee or student, and shall give a hearing to any administrative officer, faculty member, employee or student who shall request such hearing in writing.
The Visiting Committee shall make biennial reports to the Board at the Fall meeting in even years. All such regular reports shall be mailed to each Trustee as much as fifteen (15) days prior to the meeting of the full Board. The Committee may make special reports to the Board of Trustees at such time as it may deem advisable.
NOTE: It is recommended that the Escheats Committee be discontinued and its duties assigned to the Finance Committee (b).
(e) COMMITTEE ON REAL PROPERTY
The Board shall elect a committee of seven trustees, three from the Executive Committee and four from the full Board who shall serve for four years.
It shall be the duty of this Committee to act as a clearing agency for all matters having to do with the acquisition, use and disposition of any interest in real property belonging to any of the institutions comprising The University of North Carolina.
The Committee shall consider the acquisition and disposition of any real property only after it has received the advice and recommendations of the Chancellor and Business Manager of the institution concerned together with the recommendation of the President and the Business Officer and Treasurer of The University of North Carolina. This Committee shall make its recommendations in writing to the Executive Committee of the Board of Trustees.
(f) COMMITTEE ON MEMORIALS AND NAMING BUILDINGS
The Board of Trustees shall elect a committee of nine trustees who shall serve as a Committee on Memorials and Naming Buildings. Each member shall serve a period of four years.
It shall be the duty of the Committee on Memorials and Naming Buildings:
(1) To recommend to the Board names for buildings on each of the campuses of The University of North Carolina, after considering recommendations of the President;
(2) To search out and recommend to the Board the names of distinguished alumni of the University at Chapel Hill whose memory should be perpetuated by memorial tablets in Memorial Hall on the Chapel Hill campus.