Board of Trustees minutes, Ohio University

79 Commercial department - 450 00 Chemistry - 400 00 Library for all departments no included aboveThe Library estimates include the possible purchase of one or two sets of books that will only be made in case of an exceptional opportunity. It also included periodicals and building. The equipment of the departments because the property of the Board and adds just so much in the value of the plant. If well taken care of it deteriorates very slowly. It is probable that if the four departments above named are equipped as outlined and projected the cost thence forward for many years will not exceed several hundred dollars per annum for all. I ask the Board to make the usual appropriation for Commencement expences. I think $200. will be sufficient of this sum of $50 to go to Dr. Goss, and $50.00 to Mr Sweeney. The remainder will be needed for other purposes. I also ask for $100.00 to be paid to Professor Dunkle for work that must be done during July and August There will be much correspondence to look after, and as he has no connection with the summer term either he or some one else must do that and a good many other things for nothing. During the past year, or rather the year just closing the Faculty has conducted a quarterly bulletin as a sort of supplementary catalogue. We believe this ought to be continued. By getting a subscription list it can be sent out at the rate of one cent a pound instead of one cent for two ounces. While the total cost per year may be no less owing to the much larger printing bills we shall get a far greater amount of advertising for the same outlay. At the end ofthe present year there will be in the state treasury about a half of a million of dollars,and it is the purpose of the friends of Normal Schools to get some of this money for establishing several such institutions in the different parts of the state. In the nature of the [?case?]

80

South eastern Ohio will be entitled one. It may be well, therefore, for this Board, either at this or the August meeting, to define its attitude in the matter. One of Several courses is open: To make such a school an adjunct of the preparatory department. To furnish ground for buildings for a wholly separate concern. To let the Normal school, if provided for, go to some other place. That it will diminish the attendance in our preparatory may, I think be regarded as a certainty. I have ascertained by careful inquiry that the young people who go to school away from home usually patronize an institution at [illegible] great distance. From the nature of the case those colleges and Universities in or near large cities have the most numerous attendance. The Very few populous institutions on outside of large cities have been made attractive by their very liberal equipments, or by short courses. In fact it becomes year by year more difficult to maintain a respectable standing among reputable colleges, and at the same time increase the attendance. While there is rarely any thing gained by a short cut, young people are attracted in the large numbers to schools that promise the same degree for one or two years work for which others require three or four Those that are wholly or largely dependent upon tuition fees must have students and the latter usually dictate, at least in a large measure, their own terms. [inserted] Degrees [end inserted] The candidates for degrees this year are:

Bachelor of Science, Gershom Franklin. White . Bachelor of Arts Jacob Claire Evans: Bachelor of Philosophy, Mayme Alice. Batterson Margaret Geneva Black- Nellie. R. Blackwood Minnie Frances. Brown- Nellie Mary Fuller Bernice Leroy Horn - Ann. Elizabeth Kurtz Mary. Martha. Riley Mabel Leona. Wickham

81 Master of Arts. John Frederick Henderson Clarence Cherrington Henson Master of Philosophy Zelta Foster Ulysses. M McCaughey -

This I believe is the first time in man years that there are in applicants for honary degrees. [inserted] Degrees [end inserted] I also recommend for the degree of L. L. D. Gen. C H Grosvenor and John M. Crawford of Cincinnati Ohio I addition to them 12 have completed a course in the business department. The Committee on a military instructor has been corresponding with several candidates, and has I presume a report to make. I merely call attention to the matter that it may not be forgotten. Progress has been made slow for the reason that available candidates are very scarce. As most of you are aware Miss. Cranz does not expect to return next year Some months ago she put a statement to that effect in my hands. There seems to be an unusually large number of candidates for the vacancy in the musical department. I have no recommendations to make. Whoever is elected ought to know just what there is to do, and what the facilities are for doing it, after a selection is made it is too late to dictate terms on impose conclusions. I wish to call your attention to the urgent need of a new library building. If we can get this state levy increased it will not be necessary to designate

82 any specific object, but if we ask for a special appropriation a library building to the most important. If we concentrate our efforts on this we shall be able in any event to get forty thousand dollars. This sum will give us not only a suitable place for our books but alos a place for other purposes. In this connection I might also return to the Forrestry department, which was left in somewhat indefinite shape last year. I still hold as I have held for many years that such a department be of material benefit to us and to the state at large But no half way measures will suffice. If we want to do any thing worth while we must have money Enough to lease land suitable for reforresting During the past few years several such departments have been put into operation, and the general problem of the restoration of our forrests is receiving the attention both of experts and the enlightened public In conclusion I wish to express my hearty appreciation of the spirit of kindness and cooperation that has prevailed among the members of the faculty during the year just closing. I also desire to recognize the efficiency of the two Janitors and the general servicableness of my stenographer Mr F. P. Johnston. Respectfully Submitted C. W. Super [inserted] Telegram [?+c?] [end inserted] On motion duly seconded and adopted the Secretary was instructed to send to Rev. S D. Hutsinpiller the following telegram to wit "Athens O June 20th 1901. To Rev S D. Hutsinpiller 312 Haight St San Francisco Cal. I am directed by the Board to advise you that you have been unanimously elected president University for three years at thousand with five

83 hundred additional for moving expenses also a stenographer. Meets with approval of Doctor Super, faculty students and people. Please wire acceptance. L M Jewett Secy. O. U."

Treasurers Report. to the Honorable Board of Trustees of the Ohio University Athens Ohio. Gentlemen. I beg leave to submit the following statement of the receipts and expenditures of the Ohio University for the year from June 15th 1900 to June 15th 1901 A. J Frame Treasurer Amount of balance in Treasury June 15. 1900 $721 81 Received from state appropriations 29.513 57 " " Contingent fees $3.304.75. " " Vocal Music fees 317.00 [inserted] Treasurers Report [end inserted] " " Instrumental Music fees 570.00 " " Chemical Laboratory fees 96.00 " " Diplomas and Certificates 164.00. " " Book Keeping fees 332.00 " " Stenographer fees 288.25. " " Printing fees 85.00. " " Use of Pianos 21.00 = 5.178 00 " " Bausch + Lomb rebate on order #8303 115 82 " " B to O.S.W. RR rebate on freight 18 90 " " Rent-school examiners 12 00 " " State sinking fund July 1900 $421.17 " " " " " July 1901 443.15 = 864 32 " " County Treasurer Aug. 1900 1688.86 " " " " " Feby 1901 1869.40 = 3.558 26 " " Rent [?duplicate?] to Au.15.1900- 411.18 [inserted] [?to?] June15.1901 [end inserted] " " " " " [?Nov?] 15/1900 2618.00 = 3.027 18 " " Sale of O.U. Certificates 10.927.00 " " " " Alfalfa Clovers 100 00 " " of Manager of Ladies Hall. 829 25 Total receipts 54.868..11. Amt of orders redeemed June15.1900 to June15.1901 52.032. 45 Balance of Treasury June 15-1901- 2.835 66

84 Orders redeemed from June 15 1900 to June 15. 1901 Orders redeemed on current expense a/c $4.0150.94 " " " Faculty account 23572 00. " " " Auditor and Secretar + Treasurer a/c 1.000. 00 " " " Janitors and Assistant account 920.00 " " " Trustee expense account 198.93 " " " College Place account 1700. 00 " " " Library + Reading room account 503.02 " " " Natural Science account 825.73. " " " Physical Department account 922.20 " " " Commercial Department account 471 09 " " " Redemption O.U. Certificates + Just Coupons 12.750.00 " " " Athletic and Gymnasium account. 718.67. " " " Advertising account 547 47 " " " Gas account 1.324 86 " " " Engine and [?Dynamo?] account 1,272 00 " " " Street assessment account 614.89 " " " Water rent account. 248.28. " " " Summer School account 125.00 Total fund - $52 032.45

Auditors Report Office of Auditor of Ohio University Athens Ohio June 17 1901 To the Board of Trustees of the Ohio University Gentlemen I submit herewith my annual [inserted] Auditors Report [end inserted] report for the fiscal year from June 15th 1900 to June 15. 1901 inclusive. You will observe that the total expenditures of the University for the current year for all purposes amount to the sum of ($52 032. 45) Fifty two Thousand and thirty two dollars and forty five cents, except the oustanding certificates of indebtedness Allof the indebtedness of the University (except as to said certificates) has been paid, excepting a few small bills that cannot be disposed of until the next meeting of the Finance Committee

85 I desire to express my high appreciation of the maner in which the Finance Committee has disposed of the current business of the University during the past year - This committee meets upon the first monday of each month , and the current bills are by it examined , and if approved are turned over to the undersigned as Auditor. The claimants in this way are able to get a speedy settlement of their claims. The excellent results flowing from the passage by the General Assembly by what is known as the Refunder Bill has enabled the financial department of the University to promptly meet all of the engagements of the college. In order to properly equip the University in its various deparments out income will be needed until 1906 for that purpose. Commencing with 1906 we can easily pay off the outstanding certificates of indebtedness at the rate of $5.000.00 per year- Between now and 1906 we shouldas we have done in the past, issue each year, in accordance with the Refunder Act, certificates of indebtedness to meet the installments of certificates of indebtedness of $10.000.00 each that will fall due respectively upon the first days of September in the years 1901-1902-1903 - 1904-1905Respectfully Submitted L M Jewett Auditor Ohio University [inserted] Ladies Hall Report [end inserted] Report Ladies Hall - Office of the Auditor of the Ohio University. Athens Ohio June 15th 1901 To the board of Trustees of the Ohio University Gentlemen I herewith submit the annual report of the Ladies Hall of the Ohio University for the current fiscal year. As will be seen by the

86 statement of annual receipt and expenditures hereto attached The expenditures have been $2384.93 The receipts have been - 829.25 Cost of maintaining Ladies Hall - $1555 68 The largest item of expence has been the $1700.00 annually paid as a rental for the hall which deducted from the total amount of expenditures to wit $2384.93 leaves the net cost of maintaining the hall for all other purposes at the sum of $684.00 - The net receipts are $829.25 which pays all the current expences and leaves a balance of $145.25 to be applied in payment as a reduction of the rent account. I desire to commend in the strongest terms the excellent managment of Mrs. Sarah Steenrod as Matron of the Hall. She has admirably managed the lady students entrusted to her charge, and has made the hall pleasant and attractive to our girls who have made their home with her during the past year. Very Respectfully L. M. Jewett. Chairman Ladies Hall Com." and on motion duly seconded and adopted the Board adjourned until the 28th day of August 1901 at 1.30 P.M. Attest L.M. Jewett. Secretary O. U.

87 Athens O. July 18 1901. 1.30. PM [inserted] Called Meeting July 18.1901 [end inserted] A called meting of the Board of Trustees of the Ohio University was held this day at its office in Ewing Hall in Athens Ohio. A call of the roll showed the following members of the Board present [?biz?]: V. C. Lowrey. L.M. Jewett. C.C. Davidson [inserted] A. Lene [end inserted] L.J. Fenton. J.M Welch. William E. Bundy. J.P.Wood. Albert. Douglas. DH. Moore. Israel. M. Foster and T. R. Biddle, and being more than a quorum of said Board. [inserted] Election of Chairman [end inserted] On motion of Mr Bundy duly seconded and adopted L. J. Fenton was duly elected as President pro [?term?] of this board and as Chairman of this meeting. Mr Fenton took the Chair and briefly thanked the Board for the honor conferred upon him, and state that the Board had been called together in pursuance of a resolution adopted at the June session of this Board for the purpose of electing a President of the Ohio University [inserted] in case [end inserted] of the declination of Rev. S. D. Hutinpillr to accept the Presidency of this University to which position he had been duly elected at the June session of this Board. By direction of the Chairman the Secretary read to the Board a letter from Rev. S. D. Hutsinpiller [inserted] Resignation of SDHutsinpiller [end inserted] directed to the [inserted] Board [end inserted] bearing date July 3 1901-declining to accept the Presidency of the Ohio University, and on motion of Mr Douglas duly seconded and adopted it was ordered that said resignation be accepted and that said letter be placed on file. [inserted] Election of D. Alston Ellis as Pres O.U [end inserted] Mr C C Davidson "moved that Doctor Alston. Ellis of Hamilton Ohio, be elected President of the Ohio University until July 1st 1904. His salary to be at the rate of $3500.00 per year, said salary to take effect from and after August 1st 1901-, and that any rule by-law or resolution of this Board be inconsistent with this resolution be and the same is hereby repealed. Which [inserted] motion [end inserted] was duly seconded, and no other nominations being made for the Presidency of the Ohio University

88 Mr. Wood moved that we proceed to ballot for a President of the Ohio University which motion was duly seconded and unanimously adopted, and by direction of the Chairman a ballot of the Board was then taken which resulted in twelve (12) yea votes for Dr Alston Ellis, nat votes non, and being the unanimous vote of all the members of this [inserted] Election of Pres. O.U continued [end inserted] Board present at this meeting , and thereupon the Board unanimously adopted the motion of Mr Davidson above copied, and thereupon the Chair declared that Dr Alston. Ellis had been unanimously elected as President of the Ohio University until the 1st day of July 1904 with a salary at the rate of $3500.00 per year, said salary to take effect from and after August-1st [crossed out] 1904 [end crossed out] 1901. [inserted] Committee [?to Escort?] Pres. [end inserted] Mr Wood moved that a committee of three consisting of Messrs. Davidson- Foster and Lene be appointed to inform Dr. Ellis of his unanimous election as President of the Ohio University by this Board and to escort him to this meeting, which motion was duly seconded and adopted. [inserted] Approval of Bonds of Aud + Treas [end inserted] On motion of Mr Douglas duly seconded and adopted the bond a A.J. Frame as Treasurer of the Ohio University in the sum of $30.000.00. was received and approved and ordered to be placed on file - On motion of V. C. Lowrey duly seconded and adopted the bond of L. M Jewett as Auditor of the Ohio University in the sum of $1.000.00. was received approved and accepted and ordered [inserted] Dr Ellis [illegible] to the room [end inserted] to be placed on file. The Committee appointed to advice Dr Ellis of his election, came into the meeting escorting Dr. Alston. Ellis the newly elected President of the Ohio University who was warmly congratulated by all of the members of the Board, and thereupon the Secretary read to Dr Ellis the motion of Mr Davidson herein before copied [inserted] and [end inserted] unanimously adopted by the Board electing Dr Ellis as President of the Ohio [inserted] university [end inserted]