Board of Trustees minutes, Ohio University, v. 04, 1845-1861

26 (top left corner) Abstract of Settlements with Dr John Brown, Treasurer to the Ohio University, 1846 To bal. on Settlement Jan. 1, 1845 179 45 Jan. 1 " amt. recd. on Lots sold May 1, 1844 241 01 " " " on Lots sold April 15, 1845 141 60 " " due on Duplicate of 1843, 268 00 " " of Duplicate of 1844, 3904 61 " " of interest recd. on Rents 55 06 " " recd. on reentered Lands for 1841. 2.3 7 26 " " costs collected back on same 21 50 " " recd. for Stove sold to Stewart 8 00 " " of interest recd. from State 113 84 " " red of A. Burtnett sale of reentered Land 7 92 " " of Tuition recd. to Aug. 1845 237 00 " " of Tuition of WH McGuffey per Carr 10 00 = 5795 75 Cr By bal. uncollected on Duplicate of 1843 100 00 " " " Duplicate of 1844 462 26 " funded + other orders redeemed 3783 48 " 3 per cent fees on orders redeemed 113 50 = 4454 24 Dr 1847 ==== Bal. in Treasury 736 51 Jan. 1 To bal. on settlement Jan. 1, 1846 736 51 " amt. recd. from sale of Lots May 1, 1844 192 84 " " " from sale of Lots April 15, 1845 130 10 " " backrents on Duplicate of 1844 462 26 " " of Duplicate of 1845. 3904 61 " " of interest from State, for half year 56 92 " " of interest recd. on Rents 56 73 " " of costs collected back on reentries 11 25 = 5551 22 Cr By bal. uncollected on Duplicate of 1844 252 00 " " " Duplicate of 1845 841 84 " Orders redeemed 2080.35 funded. do. 1393.97= 3473 32 " 3 per cent fees on orderes redeemed 104 20 = 4671 36 Bal. in Treasury 874 81 Dr. 1848 To bal. on Settlement Jan. 1, 1847 879 86 Jan. 1 " back rent on Duplicate 1840.4 352 00 " " " on Duplicate of 1845 841 84 " amt. of Duplicate of 1846 4044 89 " " of interest recd. from State Treasury 113 84 " " of interest recd. on Rents 83 87 " " of interest recd. from Sale of Lots 25 36 " " recd. from Sale of Lots May 1, 1844 256 66 " " recd. from Sale of Lots April 15, 1845 52 43 = 6650 75

27 (top right corner) Treasurer. 1st Jan 1846, 1847, 1848, 1849 + 1850 Amt of Dr [illegible] up 6650 75 Cr By bal. uncollected on Duplicate of 1843 80 00 1848 Jan. 1 " " " Duplicate of 1844 100 00 " " " Duplicate of 1845 284 00 " " " Duplicate of 1846 650 00 " amt of Orders redeemed, funded 2191.91 others, 2345.73 = 4537 64 " 3 per cent fees on 4537.64 redeemed 136 13 = 5787 77 Bal. in Treasury on Settlement 862 98 Dr 1849 To bal. on settlement, Jan. 1, 1848. 862 98 Jan. 1 " back rents on Duplicate of 1843,4 180 00 " " " Duplicate of 1845 284 00 " " " Duplicate of 1846 650 00 " amt. of Duplicate of 1847 4042 57 " " of interest recd. on Rents 114 19 " " " recd. from State Treasury 113 84 " " " recd. from Sale of Lots 27 13 " " recd. from Sale of Lots 123 32 " " recd. for Tuition + Room Rents 398 75 6797 08 Cr By. bal uncollected on Duplicate of 1843 80 00 " " " Duplicate of 1844 100 00 " " " Duplicate of 1845 133 05 " " " Duplicate of 1846 218 74 " " " Duplicate of 1847 317 92 " amt. of Orders + certificates redeemed 5788 07 " 3 per cent fees on 5788.07 redeemed 173 64 = 6811 42 Bal. due Treasurer 14 34 Dr To back rents on Duplicate of 1843,4,5,6,7 849 71 1850 Jan. 1 " amt. of Duplicate of 1848 4042 87 " " of interest recd. on rents 174 24 " " " recd. from State Treasury 113 84 " " of Collector's fees on reentries repaid 6 25 " " bal. recd. on Sale of Out Lot No. 167 (with interest $5) 23 00 " " of Tuition + Room Rents recd. 1045 50 = 6255 41 Cr By bal. due Treasurer Jan. 1, 1849 14 34 " " uncollected on Duplicates of 1843, 4 66 72 " " " Duplicate of 1845 76 83 " " " Duplicate of 1846 87 60 " " " Duplicate of 1847 119 20 " " " Duplicate of 1848 327 94 " Overcharge on Duplicates of 1843,4,-6,7,8 16 42 " amt. of Orders redeemed 5097 95 " 3 per cent fees on 5097.95 redeemed 152 93 = 5959 73 Bal. in Treasury 295 68

28 (top left corner) Annual Meeting. Tuesday August 6, 1850 Ohio University. Athens. August 6, 1850 This being the day appointed for the Annual Meeting of the Board, the following named members were in attendance, to wit. Rev. Alfred Ryors, D.D. President, Rev. Wm Aikin, Gen. Saml. F. Maccracken, Amos Miller Esq. V.B. Horton Esq. John Welch Esq. Leonidas Jewett Esq. and A.G. Brown Secy. There not being a quorum present adjourned to tomorrow morning Wednesday Morning, Aug. 7 Present as yesterday. There not being a quorum pres= ent, it was resolved to proceed to business under the regu= lations heretofore adopted by the Board in such cases. The Minutes of the last meeting were read. The President reported from the Faculty, that Archibald (underlined) Douglas Brown (underlined) and DeWitt Clinton Loudon (underlined) of the Senior Class, had completed their courses of studies, sus= tained their final examinations and were recommend= ed as candidates for the first degree in arts. On motion, Resolved that the degree of A.B. be con= ferred upon said A.D. Brown + D.W.C. Loudon.(names underlined) The Acting Committee made the following Report which was referred to a Select Committee, reported back & adopted. Whereas since the last meeting of the Board, the Acting Com= mittee have caused to be issued and put into the hands of Agents for sale, two hundreds Certificates of Scholarships (underlined), for nine terms or three years each, at thirty dollars for each certificate, for any nine terms within the six years next after the 1st of the year 1850. Therefore Resolved, That the Board hereby approve and confirm said measures of the Committee, adopting the same as its acts and meas= ures of the Board; and hereby autorize said Committee to com= (written inbetween) no compensation shall be allowed or paid plete the sale of said Certificates - Provided- That ^ to any Agent em= ployed by the Committee to make sale of said certificates exceeding five per cent on the amount by him sold. Resolved- That instead of the allowance to the President and Professors from Tuition fees heretofore made as part of their com= pensations, there be allowed and paid to them respectively from the money arising from sales of said Certificates as follows- to with a sum equal to the amount received by them for the year just observed. At 10 o'clock A.M. adjourned to attend the Com= mencement exercises, and to hear an address by Rev. D.V.McLean D.D. to the Alumni and former Students of the University.

29 (top right corner) Annual Meeting. Thursday, August 8, 1850

Thursday Morning 8 o'clock, Aug. 8. Not pursuant to adjournment, present as yeseterday. The Select Committee consisting of Messrs. Horton, Mac= cracken and Aikin, reported as follows. The Committee to whom was referred the Papers setting forth the doings of the Acting Committee in relation to Scholarship beg leave to report the following Preamble and Resolutions, and recommend their adoption. V.B. Horton Chairman Which Report was accepted and said Preamble and Resolutions a= dopted. (See preceding page) A Communication was received from Pro. Williams in relation to certain Stove rents and offering certain Books the subject of which was indefinitely postponed. A Bill of $22.95 presented by Prof. Hoge for expenses in fitting up a room for his use in the centre building, was indefinitely postponed. On motion, Resolved that the Acting Committee be author= ized to recover back from J.Y. Howe a supposed overcharge in his bill for painting the Roof of the West Wing. On motion Resolved, that a sum not exceeding two hundred dollars ($200) be placed at the disposal of the Pres= ident as a contingent fund for Janitor services and other incidental expenses On motion, Resolved, that a sum not exceeding four hundred dollars ($400.) be placed at the disposal of the Acting Committee to pay the expenses of a new roof for the centre building and other necessary repairs and incidental matters. On Motion, Resolved, that a Meeting of the Board be held on Tuesday preceding the last day of the Spring Term in April next, and that the Secretary give notice thereof. The Finance Committee made a report which was accepted and ordered to be recorded, as follows: The Finance Committee in pursuance of instructions of the present meeting report: The Total amt of indebtedness of the University, 1st Jan. 1850 was Outstanding Orders 578 31 Funded Orders 2857 58 Due State Sinking Funds 6300 00 = $9729 89 The available assets at same date were, Back Rents of 1843 + 4 $67.72 + 1845. 7683 = 144 55 " 1846. 87.40+ 1847. 119.20 206 60 " 1848 327.94 Int. 89.79 417 73 Total (less error of $17.42) 768 88 = 751 46

30 (top right corner) Annual Meeting - ( August 8. Thursday 1850 Amt. from Over $751 46 " Duplicate of 1849 4043 30 Interest on deposits in State Treasury 113 84 Due on Lots sold 637 23 Interest on same 201 56 Money in Treasury at Settlement 295 68 $6043 07 Balance of undebtedness over available assets $3686 82 Estimated value of unsold Lots $800 to $1000 00 Amt. of doubtful assets, claimed as due from late Pres. W.H. McGuffey 966 63 The regular expenditures for the year ending 1st January 1850, [Illegible] Salaries of Faculty + Officers 4007 57 Expenses of Board 44 20 Incidental Expenses 553 87 = 4605 64 Tuition + Room Rents for 1849 - $1045.50

On Motion Resolved, that the Treasurer be directed to collect all back rents due for the years 1843,4,5,6,7,8,9, before the next annual settlement, or, in case of failing to reenter the Lands + Lots remaining delinquent without exceptions, in order that the same may be offered for sales: and that hereafter, he proceed at once to collect all rents remaining unpaid for two months after the same shall become due, by distress or reentry; and that all reentered lands and lots be sold as soon as possible after such reentry made. On Motion, Resolved, that the Finance Committee be instructed to examine thoroughly into the State of the Finances for the current and succeeding years, and report thereon at the next and each succeeding meeting of the Board. Resolved, that such Report shall include, in addition to the points contained in their Report to the Meeting, the amount of expenditures from the 1st of January each year to the time of such meeting of the Board, as also the amount paid on depts during the same period. Resolved, that the President be requested to report at each meeting of the Board the sums expended from the funds appropriated and placed at his disposal.