Board of Trustees minutes, Ohio University, v. 04, 1845-1861

6 (top left corner) Wednesday August 6, 1845

Our motion, Resolved, That in order to preserve the organization of the corporation in an entire and efficient form, during the suspension of the Collegiate Department, the Board shall elect, annually, by ballot, one of their mem= bers, as president of the Board, who shall pupil all the powers and perform all the duties of President of said corporation.

Resolved, that in case of vacancies occurring in any of the offices, the acting committee with other members of the Board, if such be present, shall have power to fill such vacan= cies until the next annual meetings.

The Board then proceeded to ballot for officers for the ensuing year, when the following persons were unamim= ously elected to the respective offices, President of the Board, Calvary Morris Secretary A. G. Brown Auditor Henry Bartlett Treasurer John Brown Collector Suel Porter

The following proposition from the State Canal Fund commissioners, respecting the debt due to the State sinking fund was received through Dr. Hoge and ordered to be entered upon the minutes.

"Fund Commissioners office, Culumbus Aug. 4th 1845, Dr. Sir- I have consulted Mr. Whitehill on the subject of the money lent to the Ohio University by the Fund Commissioners under the special act of 7th March, 1838 and we have no objections to take a new note or obligation for the amount of the principal and interest, payable in two years, with the understanding that after two years five hundred dollars per annum shall be paid until the debt is discharged, the security to be made satisfactory.

Yours Dr. John Woods, Fund [?Canal?] James Hogs D.D. Trustee of O.U.

Whereupon, Resolved by the Board of Trustees of the Ohio University, that the proposition of the State Fund Commission= ers, in relation to the loan from the State Sinking Fund of $5000, in September 1838, be accepted; and that the treasurer of the Ohio University, on behalf of this Board, be authorized & directed to sign and execute a proper Bond to this effect; and further that so much of the permanent income of the university as may be requisite, according to the terms of said Bond, be and hereby is irrevocably pledged and set apart for the purpose until the payments shall be completed; and that a copy of this

7 (top right corner) Wednesday August 6, 1845 Resolution, signed by the President and attested by the Secretary of the Board be attached to said Bond.

Our motion, Resolved that as fast as fund shall accu= mulate in the hands of the Treasurer,it shall be his duty to pay out the sums, first, for the redemption of 7 percent Bonds, and the interest there on and the interest on the debt to the State, and next to the payment of the other debts of the University- and that he be directed to use means for the speedy collection of all sums due to the university.

Our motion, Resolved that the treasurer be authorized to sumit our half the amount of a certain note of Ami [?Coude?], given for re-entered land, the little for which was sometime withheld in consequence of an injunction allowed by the Court of Common Pleas at the suit of G. H. Norton dal.

Our motion, Resolved, that Rev. Dr. Hoge, Hon. J. H. Keith and Gen. J. T. Worthington be a committee to apply to the Legislation for an Act authorizing the appointment of an appraiser of Lots do, based by the university with a view to the assessment & collection of additional rents equal to the amount of taxes buried by the State on similar property.

Adjourned sine die, at 4P.M Attest. A. Brown Sec.

8 Ohio University, Athens, Wednesday, August 5, 1846

A quorum not attending, on motion, adjournment till the morning at 71/2 O'clock.

Thursday morning Aug. 6, 1846 The Board met pursuant to adjournment, present the following members, Hon. C. Morris, Pres. P.T. E. Hatch, Rev. James Hoge D.D. Wm. B. Hubbard, J.H. Keith, Amos Miller, V.B. Horton, Rev. Mr. Aikin & A.G. Brown Secy.

A communication from Rev. Aaron Williams, Principal of the Academical Department was received, and on motion, was referred to Dr. Hoge, Mr. Hubbard & Mr. Horton, as a committee to consider report then on.

Our motion, Resolved that V.B. Horton, at his own request, be discharged from further action, under a Resolution of this Board, passed April 2. 1845 and that the power and duties there in contained, devolve upon & be carried into effect by the Secretary of this Board.

Our motion, Resolved, that the committee on the Sale of Lots, be continued, under former instructions.

Our motion, Resolved, that the Treasurer be directed to execute a new Bond to the State Fund Commissioners for $6500, bearing interest from 4th August, 1845, conformably to the proposition from said commissioners of that date.

Our motion, Resolved that the memorial of Dr. William Blackstone and the accompanying papers, presented at the present meeting be referred to A.G. Brown, as a committee to report there on, at the next meeting of the Board.

Our motion, Resolved that $21.87 be appriated to pay the Bill of Danforth Spencer + Hufty, N.b. for printing Diplomas

Our motion, Resolved that $3.75 be appropriated to pay the amount of John Samson for hauling gravel for walks-

Our motion, Resolved, that in cases of the absence of members from the meetings of the Board for two years without excuse, such members shall be specially notified of the Rule for the removal of members for such absence-

The Board then proceeded by ballot to the elections of offices for the ensuring year, when it appeared that the following were duly elected, President Calvary Morris Secretary A.G. Brown Auditor Henry Bartlett Treasurer John Brown Collector Suel Porter

9 Thursday August 6, 1846

Our motion, Resolved that Messn, Keith, Brown, Miller and Aikin, be a committee to consider and report upon the propriety of an earlier reorganization than August, 1848. Afternoon session The committee on Mr. Williams communication reported and their report was accepted and adopted, and ordered to be recorded, as follows; "The committee of on the communication of the Principal of the Academy, have considered, and submit the following as their Report; The Academical Department has been conducted with ability and success, While it is very useful at the present time, and afford important instruction to a considerable number of promising young men, it is also peculiarly important as preparotory to the speedy reorganization of the College, it is hoped that its condition may be improved in the ensuing year. With respect to the future arrangement of the Academy, the Committee recommends that Mr. James M. Safford be appointed Assistant teacher, and that he be allowed $200.00 per annum out of the funds of the University, besides his proportion of Tuition fees. And for the payment of contingent expenses during the last year, in excess of the receipts for this purpose, they recommend that the sum of $75.00 be allowed to be paid out of the treasury of the University. They also recommend the adoptions of the following Resolution. Resolved, that the acting committee be instructed to cause a new roof to be put upon the main building; and to have the outside of the other buildings, or wings, repaired by durable cement in the interstices of the brick (where necessary) and the walls properly washed of the same color as the main building; and that a sum not exceeding $300.00 be appropriated, payable to the order, for the purpose. The Committee on the Reorganization made a Report which was laid over for consideration at next meeting.

Our motion, Resolved that Messn, Hubbard, Aikin, and Horton be a Committee to examine into the conditions of the College Library & the Philosophical and Chemical apparatus, and to report such measures in relation to all or either of them as they may deem best to the next meeting of this Board; and also of such matter as may be of emergent necessity to the acting committee for their action in the premises,

Our motion Adjourned Attest. A.G.Brown Secy.

10 Ohio University Athens, Wednesday, August 4, 1847

The following members of the Board of Trustees convened at the time and place appointed, to wit. Rev. James Hoge, D.D, Rev. William Aikin, Rev. William Cox, Hon. J.H, Keith, V.B. Horton Esq, A.G. Brown, Secy. There not being a quorum present, the members in attendance proceeded, informally, to business, as prescribed by the Standing Rules and Orders of the Board.

Our motion, Hon. J.H. Keith was chosen President pro tempore. A communication was received from Rev. A. Williams, Principal of the Academical Department, Which, on motion was referred to Messn, Hoge, Aikin & Horton as a Committee to report there on.

Our motion, Messn, Keith, Cox and Brown, were appointed a committee to report on the state of the finances etc. A Recess was then taken till 1 O'clock P.M.

Afternoon Session Present as in the morning with Mr. Amos Miller The committee on the finances made a Report in writing, which was adopted, as follows; "The Committee to whom was referred the Financial condition of the University, Report; That as appears from the Annual Report to the Legislature, the total indebtedness of the University on the 1st of January last, was $15,206.95 of which $7,100.00 was due to the State Sinking Fund, and that the amount of outstanding funded orders, at that date, was $7,453.49 from the best estimates your Committee are able to make, it is believed the amount of Funded Orders may be reduced by the end of the year to less than $5,000.00, besides the payment of the first instalment to the Commissioners of the Sinking Fund, under the arrangement heretofore made, and besides leaving a considerable amount of dues of the University outstanding sufficient to meet current expenditures, and to provide for a still further reduction of the general indebtedness. It is believed that at the end of one year from this time, when it was contemplated a reorganization should take place, the indebtedness of the University may be reduced to some $5,000.00 beyond the amount of claims which may then remain due to the University. (?Your?) committee in view of a reorganization at the time contemplated, and in order that