Copying Book: Secretary's Letters, 1860 (page 426)

426

16 Pemberton Square,

June 25, [186]8

Mr F.R. Bunker, Gate Keeper &c.

Dear Sir,

For the greater facility of reg-
ulating the accounts, and to render ourselves less
liable to mistakes, you will please make the
following changes in the practice of accounts &
payments at the Gate: --

I wish your account such as we can
enter upon the cash book in detail as rec^d from
you. So, instead of starting the account with a
statement of the money you hold, & ending in the same
manner, I wish the account to correspond with the
amount of money you remit me. Begin with
the first item received, and transcribe from your
cash book just as far as will make the amount
of money you wish to remit, after charging the
payments: So that the difference between receipts &
payments will be the amount remitted.

Then as to paying bills -- such bills are can
easily be paid at this office, as for instance, John
Runey, & Morss & Whyte in the June 12^th a/c, get them
approved, & send them here for payment.

Instead of carrying the pay of ^^casual laborers into the acct,
pay them, keep the vouchers, enter the amt on the next payroll,
& I will settle with you when I pay.

Yours Resp.y

A.J. Coolidge
Treas^r